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Call for Volunteers
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The TxHIMA Board is issuing a Call for Volunteers for the 2018-2019 Fiscal Year. The TxHIMA Board is interested in building a strong component state association leading the way at the national level, while maintaining strong ties with the districts and local associations. TxHIMA needs your help to meet that objective.

There are a variety of committees where volunteers are needed. From planning the annual convention to working on implementation of the recent bylaws changes, there's probably something you are interested in or something you'd like to learn more about. Serving on a TxHIMA Committee is an excellent way to network with other HIM professionals while helping TxHIMA meet it's goals.

All committees meet monthly via conference call / web conference, August through July. Some may meet more or less frequently as an assigned project date passes or nears. The time commitment for meetings is approximately 1-2 hours per month.  Occasionally there are tasks you may be asked to do outside of the meeting time, but generally the time commitment for serving on a committee is no more than 2-4 hours per month.  

If you are interested in serving TxHIMA as a volunteer, please complete the form below to provide your contact information, a brief (200 words or less) statement of your interest as well as a current resume/CV.

We hope you'll consider volunteering. TxHIMA needs your help to make Texas the strongest CSA in the land!

Committee Roles and Descriptions

Audit Committee

The Audit Committee shall be comprised of at least one (1) director and two (2) TxHIMA members appointed by the President. The director shall serve as the chair of the Audit Committee. While serving on the Audit Committee, a member of the Committee shall not: (a) accept any consulting fee, advisory fee, or other compensation or benefits from TxHIMA; or (b) have participated in any other transactions with TxHIMA in which he or she has a financial interest within the previous year.  The Committee shall be directly responsible for the appointment, compensation, and oversight of the work of any public accountant or public accounting firm engaged by TxHIMA for the purpose of preparing or issuing an audit report or related work, and each such public accountant or public accounting firm shall report directly to the Committee. The Committee shall establish procedures for: (a) the receipt, retention, and treatment of complaints received by TxHIMA regarding accounting, internal accounting controls, or auditing matters; and (b) the confidential, anonymous submission by employees of TxHIMA of concerns regarding questionable accounting, auditing or other financial matters.

Finance Committee
The Finance Committee shall be comprised of at least two (2) Directors appointed by the President. The President may also appoint up to 3 (three) additional members to the Finance Committee.  The Finance Committee shall be responsible for oversight of the financial operations of TxHIMA.

The Committee shall undertake the following responsibilities:
  1. Review, discuss and recommend changes to the proposed annual TxHIMA budget and submit for approval to the Board of Directors;
  2. Review, discuss and approve the monthly financial statements for TxHIMA;
  3. Present TxHIMA’s financial statements to the Board of Directors for approval at each meeting;
  4. Periodically, review and discuss the quality, quantity, substance and dissemination of financial information provided to the Board of Directors and the Committee, recommending improvements as necessary; and
  5. Monitor the investments of TxHIMA and develop and recommend to the Board changes to TxHIMA’s investment and endowment policies as appropriate.
Member Relations Committee

The Member Relations Committee shall be comprised of at least one (1) Director and two (2) TxHIMA members. The director shall serve as the chair of the Member Relations Committee.  The chair in collaboration with the President will select members.   The members will serve a one-year term.  The committee members will be responsible for outreach to promote membership and membership retention as well as overseeing and managing the selection of TxHIMA scholarships, scanning the environment for State and National awards for which TxHIMA members are eligible and submitting applications for receipt of awards.   The Member Relations Committee may submit recommendations to the Board on awards and recognition for the membership.  The goal of this committee will be to retain and recruit members and acknowledge the accomplishments of the TxHIMA membership.

Nominating Committee

The Nominating Committee shall be comprised of no fewer than three (3) nor more than seven (7) members appointed by the TxHIMA Board of Directors, who shall serve for a two-year term.  The Chair of the Committee shall be the immediate past president of TxHIMA and shall serve for a one-year term. The Executive Director shall serve as a non-voting, ex-officio member of the Committee. The Committee shall identify and recruit qualified individuals to serve on the Board of Directors and as Officers of TxHIMA.  The Committee shall nominate candidates for open Director and Officer positions for election by the Active Members in accordance with Section 5.2 candidates. The Nominating Committee will manage elections including electronic voting and communication of election results to those who were on the ballot, and report the results to the TxHIMA Board and TxHIMA membership.

Program/ Continuing Education Committee

The Program / Continuing Education Committee shall consist of at least (1) Director and two (2) TxHIMA Members. The TxHIMA President/Chair shall appoint the chair of the Program/Continuing Education Committee. The chair in collaboration with the President will select members.  Members will serve a one (1) year term. The duties of the Committee shall be to select topics and conduct educational workshops and programs, including the annual convention, designed to meet continuing education needs of members. The Committee will publish a calendar describing the educational program plan at least annually.  Notices of educational meetings will be sent via e-mail and posted on the TxHIMA webpage.

Legislative/Advocacy Committee

The Legislative/Advocacy Committee shall consist of at least one (1) Director and two (2) TxHIMA members.  The TxHIMA President/Chair shall appoint the chair of the Legislative/Advocacy Committee.  The chair in collaboration with the President will select members.   Members will serve a one (1) year term.  The duties of the Committee shall be to monitor legislation and policy development at the state and national levels which will impact the Health Information Management (HIM) profession, provide updates to the membership about legislative and policy changes and issues, and plan and implement any activities of TxHIMA as it related to legislative advocacy.  The Committee will provide periodic updates to membership on issues related to the HIM profession.

Special Projects Committee

The Special Projects Committee shall consist of at least of at least one (1) Director and two (2) TxHIMA members.  The TxHIMA President/Chair shall appoint the chair of the Special Projects Committee.  The chair in collaboration with the President will select members.  Members will serve a one (1) year term.  The duties of the Committee shall be to support research and resolution for any item which needs to be addressed outside the scope of the other Standing Committees.

Ad-Hoc Communications Committee

The Ad-Hoc Communications Committee shall consist of at least of at least one (1) Director and two (2) TxHIMA members.  The TxHIMA President-Elect will serve as the Chair of the Communications Committee.  The chair in collaboration with the President will select members.  Members will serve a one (1) year term.  The duties of the Committee shall be to support review of the TxHIMA Websites for content updates, extending TxHIMAs reach through the use of social media, and additional items which may be needed to ensure TxHIMA's web and social media presence is current and professional.

Ad-Hoc Educator Committee

The Ad-Hoc Educator Committee shall consist of at least of at least one (1) Director and two (2) TxHIMA members.  The TxHIMA President will select the chair of the committee.  The chair in collaboration with the President will select members.  Members will serve a one (1) year term.  The duties of the Committee shall be to support collaboration between members who represent the academic and educational members of TxHIMA.  

 

Volunteer Form