TxHIMA | Texas Health Information Management Association

	2008 TxHIMA Annual Convention Exhibitors

	Register Online		Program Advertising
	Exhibitor Set-Up		Food/Snacks
	Exhibitor Schedule		Hotel Reservation
	Exhibit Floor Plan		Additional Information
	Security		Exhibitor Set-Up Manual
	Sponsorships		Name Badge Request Form
	Registration & Name Badges		Registration Mailing List Order Form
	Attire		Exhibitor Regulations
	Pre and Post Convention Mailing Labels		AV and Computer Request Form

Already registered and want to add a sponsorship, badge, or pay online ? Click here.

Exhibitor Set-Up

The contracted decorator, Freeman Decorating Company, will send additional information concerning the exhibit area. It is standard to supply each booth with 1 skirted table, 2 chairs and a trash can. You may contact the Freeman Office at (713) 434-4617 and ask for the Exhibitor Service Department.

Exhibitor Set-Up Manual

AV and Computer Request Form

For electrical and shipping to the hotel, visit The Woodlands Waterway Marriott for their forms to download with that information.

Exhibitor Schedule

Exhibitor move-in Sunday, June 22^nd 1:00 pm – 5:00 pm

Monday, June 23^rd 8:00 am – 11:00 am

Designated Time Frames:

Grand Opening Monday, June 23^rd 12:15 pm – 2:00 pm

Exhibitor Demos Monday, June 23^rd 4:20 pm – 5:20 pm

Exhibitor Appreciation Monday, June 23^rd 5:30 pm – 6:30 pm

Exhibit Hall Breakfast Tuesday, June 24^th 9:30 am – 10:30 am

Exhibitors Meeting Tuesday, June 24^th 10:45 am – 11:45 am

Networking Lunch & Tuesday, June 24^th 12:30 am –2:00 pm

Announcements

Dismantle Tuesday, June 24^th 2:00 pm – 4:00 pm

Security

TxHIMA will provide security in the Exhibit Hall beginning Sunday, June 22^nd, from 11:00 am until Tuesday, June 24^th, at 3:00 pm.

Sponsorships

There are still opportunities available to help defray the total or partial costs of printing, A/V’s, and planned activities, such as meals. Contact Curtis Rojas at 830/643-5190 or crojas@mckenna.org if you would like to sponsor or co-sponsor. Your help will be recognized in the program booklet, the website, TxHIMA.org, and via signage during the Convention.

Registration & Name Badges

As an exhibitor, included in your booth fee are meals and one designated individual is allowed to attend the convention educational program. All representatives will be required to wear a TxHIMA name badge to access the Exhibit Hall. Booth occupants greater than three will be charged at a rate of $50.00 each to cover additional expense. Please complete the registration & name badge form. Deadline: May 22, 2008.

Return to TxHIMA Executive Office, 1700 A RR 12 Box #345, San Marcos, Texas 78666 or Fax to (512) 392-4716.

Attire

The dress for the entire show is business casual.

Pre and Post Convention Mailing Labels

Each exhibitor is entitled to two electronic listings (one of all pre-registrants and one of all post convention attendees). If you want a list complete the Mailing List Order Form. Deadline: May 22, 2008.

Return to the TxHIMA Executive Office or fax to (512) 392-4716.

Program Advertising

Ads are available in the program booklet for the fees listed below. Send B/W electronic copy in standard format to cherrykay@txhima.org followed by appropriate payment which can be done online. Art files must be PC compatible. The file format may be EPS [preferred], Illustrator [".ai"] or PDF. Fonts are to be converted to outlines or otherwise imbedded. They are to be sized per the image areas listed below and should be supplied in grayscale. "jpg" files should be supplied as a "check" on the original file's "portability", especially for critical or problem files. Deadline: April 3, 2008 for all ads.

Maximum Ad image areas for each ad size and the cost:

Full page 8"w x 10.5"h $250.00

Half page 8"w x 5"h $175.00

Quarter page 3.75"w x 5"h $150.00

Business card 2"h x 3.5"w $ 80.00

Corporate members will receive a complimentary 1/4 page ad in the convention program booklet at no charge. An upgrade to a larger size ad can be made with the difference in prices of the two will be the balance due.

Food/Snacks

The Woodlands Waterway Marriott does not allow food brought into the building by sources other than their own catering service.

Hotel Reservation

The hotel must be contacted by phone, numbers listed below, to honor the reduced TxHIMA Group Rate of $139.00. Deadline for receiving contracted room rates at the hotel is May 30, 2008. The Woodlands Waterway Marriott 1601 Lake Robbins Drive, The Woodlands, TX 77380, 1-800-228-9290.

Please visit the website The Woodlands Waterway Marriott for more information concerning the hotels and registration, this link can also be found on our website.

Additional Information

For additional information or clarification on this information, contact one of the following Committee Members:

Convention Director: Curtis Rojas, MHA, RHIA 830-643-5190

Committee- Chair: Lillian Polanco-Valdez, MSIS, RHIA

Exhibit Hall Coordinator: LaPacquah Brown, RHIA

TxHIMA Meeting Planner: Cherry Kay Abel, BA 512/362-4716